Mere Town Youth FC

2026/27 Registration Form

This form must be completed annually by the Parent or Legal Guardian.

Please complete the information below and submit payment for the annual membership fee, selecting either the full payment option or the instalment plan.

If you choose the instalment plan, the first payment will cover membership from the date of payment until December 2026. A second instalment must be paid before training commences in January 2027, covering the period January to May 2027.

Parents or Legal Guardians are responsible for notifying the club promptly of any changes to personal circumstances, emergency contact information, or medical details throughout the membership period.

Child’s First name

Child’s Last name

Child's Date of Birth

First Line of Address

Town

Post Code

Age Group / Team

Age groups are based on a player's age on 31 August, in line with grassroots football regulations. This ensures children play with others of a similar age and stage of development. Please note that our U11 players currently play up in the U12 age group If you have any questions or concerns, please speak to your coach.

First Name of Parent or Guardian

Last name of Parent or Guardian

Parent or Guardian's Email

Parent or Guardian's Mobile phone number

Parent or Guardian's Date of Birth

Is the child currently living with the Parent/Legal Guardian named above?

Yes

Health needs

It is important that you fill in the rest of this form as fully as possible. Failure to tell us information could mean that the Health, Safety & Welfare of your child is compromised. The club cannot be held responsible if the information has not been shared and updated.

Does your child have any known health needs? E.g. Diabetes, asthma, epilepsy, allergies.

Yes

Communication

Does your child have any communication needs? Non-English speaker/hearing impairment/sign language user/Dyslexia. If Yes please tell us what we need to do to enable him/her to communicate with us.

Yes

Glasses and Eye Safety

Does your child require glasses for everyday activities?

Yes

For safety reasons, players who require glasses may not be permitted to train or play unless they are wearing suitable sports eyewear approved for sporting activities.

Religion and Culture

Does your child participate in any religious or spiritual practice that we need to accommodate?

Yes

Images and Videos

At times the club may wish to take photos or videos of the team or individuals in it. We adhere to the FA Guidelines to ensure these are safe and respectful and used solely for the purposes they are intended for. Please indicate if this is acceptable?

Yes

Non-Football Activities

There may be occasions when your child is involved in planned and structured non-football activities such as a trip to the cinema, bowling or participating in a fundraising event. The club will have collected appropriate information in preparation for the activity (e.g. about the journey, the children’s various needs and helper skills), identified any potential risks or dangers, minimised the risks and dangers by careful planning and precautions and made sure we know who is responsible for putting precautions into place (e.g. who will carry the First aid kit). This process is called a risk assessment.

Code of Conduct

As an England Football Accredited Club, we are committed to providing a safe, enjoyable, and respectful environment where players, parents/carers, coaches, and volunteers can develop and enjoy football. By signing this consent form, you acknowledge and agree to the following standards of behaviour.

PLAYER

Show respect to others.
Play by the rules.
Play fairly and to the best of my ability.
Shake hands with opponents and match officials at the end of each game.
Listen and respond positively to my coach or manager.
Speak to someone I trust within the club if I am worried or unhappy about anything.

PARENT / CARER

Remember that children play football for fun.
Applaud effort and good play, as well as success.
Avoid criticising mistakes.
Respect the decisions of match officials and encourage players to respect opponents, referees, and officials.
Remain outside the field of play unless invited by a coach or official.
Never engage in, or tolerate, offensive, insulting, discriminatory, or abusive language or behaviour.

MANAGER / COACH

Show respect to others.
Adhere to the Laws of the Game and the spirit of football.
Promote fair play and high standards of behaviour.
Respect the decisions of match officials.
Never enter the field of play without the referee's permission, except where player welfare requires immediate action.
Never engage in, or tolerate, offensive, insulting, discriminatory, or abusive language or behaviour.

By completing this registration, I confirm that I have read, understood, and agree to uphold these standards, and will support my child in doing the same. I also agree to help the club maintain a safe, positive, and respectful environment for all participants.

Privacy Policy

Introduction

At Mere Town Youth F.C., we are committed to protecting your privacy and handling personal information responsibly. This Privacy Policy explains how we collect, use, store, and protect your personal data when registering a player with the club.

This policy applies to all registrations, memberships, subscriptions, communications, and notifications relating to Mere Town Youth F.C.

If you have any questions about this policy, please contact Tom Shaftoe (Chairman) via meretownyouthfc@gmail.com.

Who We Are

Mere Town Youth F.C. is the data controller for the personal information collected through this registration process.

Chairman: Tom Shaftoe

Email: meretownyouthfc@gmail.com

Club Welfare Lead: Corrie Tatum

Email: welfaremeretownyouth@gmail.com

What Information We Collect

To register a player with Mere Town Youth F.C., we may collect:

Parent/Guardian names and contact details
Player names and dates of birth
Home addresses
Emergency contact information
Medical information relevant to participation in football activities
Information relating to religious or cultural requirements where appropriate
Photographs, videos, and media consent preferences

This information is collected through our online registration system and membership forms.

How We Use Your Information

We use your personal information to:

Register players with Mere Town Youth F.C.
Manage membership and participation in football activities.
Communicate important club information.
Ensure the health, safety, and welfare of players.
Register eligible players with Dorset Youth Football League and The Football Association (FA) via The FA Whole Game System.
Administer training sessions, matches, and club events.

We will never sell your personal information or share it with third parties for commercial purposes.

Legal Basis for Processing

We process personal data based on:

Your consent.
Our legitimate interests in administering football activities and club membership.
Our safeguarding and welfare responsibilities.
Compliance with football governing body requirements.

By completing and submitting this registration form, you consent to the processing of the information provided for the purposes outlined in this policy.

Who Has Access to Your Information

Access to personal information is restricted to authorised club officials, committee members, managers, coaches, and welfare officers who require it to fulfil their role within the club.

All individuals with access to personal information are expected to handle it securely and confidentially.

Data Storage and Security

Personal information is stored securely using password-protected cloud-based systems and applications.

We take reasonable steps to protect personal information from unauthorised access, loss, misuse, or disclosure.

How Long We Keep Your Information

We will normally retain player and parent information for the duration of membership and for up to 12 months after membership ceases, unless a longer retention period is required for safeguarding, legal, or regulatory reasons.

When information is no longer required, it will be securely deleted from our systems.

Your Rights

Under UK data protection law, you have the right to:

Request access to your personal information.
Request correction of inaccurate information.
Request deletion of your personal information where appropriate.
Withdraw consent where processing is based on consent.
Request restriction of processing.
Object to certain types of processing.
Lodge a complaint with the Information Commissioner's Office (ICO).

To exercise any of these rights, please contact meretownyouthfc@gmail.com.

Please note that some rights may be limited where we have a legal obligation or legitimate reason to retain certain information.

Contact Us

For general enquiries relating to this Privacy Policy:

Tom Shaftoe (Chairman)

📧 meretownyouthfc@gmail.com

For welfare or safeguarding concerns:

Corrie Tatum (Club Welfare Lead)

📧 welfaremeretownyouth@gmail.com

Facebook: https://www.facebook.com/MereTownYouthFC/

The Football Association's Privacy Policy can be viewed at:

https://www.thefa.com/privacy

Policy Last Updated: 5 March 2026

From time to time we would like to contact you regarding competitions, fundraising, events and the latest news regarding the club. Please confirm if you are happy for us to contact you via (please tick all relevant methods)

To register your child with The FA, we require a recent passport-style photograph of the player. The photo should show the head and shoulders only, facing the camera, against a plain background.

Parent or Guardian Signature

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Date signed

Time

HoursMinutes

I am an approved Committee Member of Mere Town Youth FC

Please Note: This option is only available to elected committee members currently serving on the Mere Town Youth FC Committee. Any registrations submitted using this option will be verified and amended if selected incorrectly.