Mere Town Youth FC

2025/26 Registration Form

This form is to be completed by the Parent or Legal Guardian annually. Please complete the form below and make your payment for the annual membership fee of £135 or the 1st instalment of £70 to cover from now till December 2025 (this includes all training fees) and then we will require payment of £70 payable prior to the start of training in January 2026 for January – May 2026.

Parents or Legal Guardians are responsible for informing the club of any changes to circumstances or medical details as they occur.

Child’s First name

Child’s Last name

Child’s Date of Birth

Day

Month

Year

Age Group / Team

First Name of Parent or Guardian

Last name of Parent or Guardian

Parent or Guardian's Email

Parent or Guardian's Mobile phone number

Parent or Guardian's Date of Birth

First Line of Address

Town

Post Code

If the child is not living with their parents at the address listed please clarify the legal status of the child and his/her current carers and address;

Health needs

It is important that you fill in the rest of this form as fully as possible. Failure to tell us information could mean that the Health, Safety & Welfare of your child is compromised. The club cannot be held responsible if the information has not been shared and updated.

Does your child have any known health needs? E.g. Diabetes, asthma, epilepsy, allergies.

Yes

If 'Yes', please complete the section below with current medication to details if not please move down to communication;

Communication

Does your child have any communication needs? Non-English speaker/hearing impairment/sign language user/Dyslexia. If Yes please tell us what we need to do to enable him/her to communicate with us.

Yes

If 'Yes' please specify

Religion and Culture

Does your child participate in any religious or spiritual practice that we need to accommodate?

Yes

If 'Yes' please tell us what it is and what do we need to know to ensure your child’s preferences/needs are met? e.g. are there any dietary guideline/dress codes we need to follow or support.

Images and Videos

At times the club may wish to take photos or videos of the team or individuals in it. We adhere to the FA Guidelines to ensure these are safe and respectful and used solely for the purposes they are intended for. Please indicate if this is acceptable?

Yes

Non-Football Activities

There may be occasions when your child is involved in planned and structured non-football activities such as a trip to the cinema, bowling or participating in a fundraising event. The club will have collected appropriate information in preparation for the activity (e.g. about the journey, the children’s various needs and helper skills), identified any potential risks or dangers, minimised the risks and dangers by careful planning and precautions and made sure we know who is responsible for putting precautions into place (e.g. who will carry the First aid kit). This process is called a risk assessment.

Code of Conduct

As an FA Chartered Standard Club it is essential we recognise and adhere to the clear guidelines that are in place to ensure the safe, happy and respectful environment where our players, parents & volunteers can develop and enjoy their football. Please read the following statements and when signing this consent form you are also agreeing to these guidelines.

PLAYER

Show respect to others
Play by the rules·
Play fairly & to the best of my ability
Shake hands with the other team & referee at end of game
Listen & respond to what my manager/coach tells me.
Talk to someone I trust in the club if I am unhappy about anything

PARENT / CARER

Remember that children play for FUN
Applaud effort & good play as well as success.
Avoid criticising mistakes
ALWAYS respect the match official’s decision & encourage players to respect their opponents, referee & match officials
Remain outside the field of play
Never engage in, or tolerate, offensive, insulting, or abusive language or behaviour

MANAGER / COACH

Show respect to others
Adhere to laws & spirit of the game
Promote fair play & high standards of behaviour
ALWAYS respect the match official’s decision
Never enter the field of play without the referee’s permission
Never engage in, or tolerate, offensive, insulting, or abusive language or behaviour

Privacy Policy

Introduction

Your privacy is very important to us. Accordingly, we have developed this Policy in order for you to understand how we collect, use, communicate and disclose and make use of personal information. The following outlines our privacy policy and practices relating to the management of personal information.

This policy applies to registration, subscriptions and notifications for Mere Town Youth F.C.

If you are unsure of anything regarding this policy then please feel free to contact Tom Shaftoe of Mere Town Youth F.C.

Who we are?

We are Mere Town Youth F.C. and our data protection officer is Corrie Tatum - meretownyouthfc@gmail.com .

What information do we collect?

We will collect names, addresses, contact details, and medical & religious information for both parents and children registering to sign up to play for Mere Town Youth FC.

We will collect this information upon registration to Mere Town Youth FC.

The data is collected via our website which a cloud-based application. We will share the information with Dorest Youth Football League and The Football Association Limited via The Whole Game application which is also cloud-based should your child be selected to sign up to the squad to play league fixtures. Your information will be used for registration, subscription, the latest news, and marketing. We never share your information with any other third parties. Both cloud-based applications use passwords for protection and your information is stored securely within the cloud.

What legal basis do we have for processing your personal data?

We require your consent in order to proceed with the registration, subscription, and marketing (which we believe to be in your interest and will be kept to a minimum.)

If you wish to unsubscribe at any time you can email -meretownyouthfc@gmail.com at any time and we will immediately delete all your records from our storage. Please note that this could result in your child being unable to continue to play and train for Mere Town Youth F.C.

Only assigned managers and club committee members have access to your personal data. Each member of Mere Town Youth FC that has access has agreed to protect the information.

How long do we keep your personal data?

We will hold your information for one complete year unless registering for the following year. Upon departure or unsubscribing your details will be deleted immediately.

The information upon deletion will be erased from the cloud storage.

Your rights include:

• asking for access to personal information

• correction and deletion

• withdrawal of consent (if processing data on the condition of consent)

•restriction of processing and objection

• lodging a complaint with the Information Commissioner’s Office

To exercise your rights then please contact meretownyouthfc@gmail.com or the Information Commissioner’s Office directly.

These rights may be limited, for example, if fulfilling your request would reveal personal data about another person, where it would infringe the rights of a third party (including our rights), or if you ask us to delete information that we are required by law to keep or have compelling legitimate interests in keeping. Relevant exemptions are included in both the GDPR and the Data Protection Act 2018. We will inform you of relevant exemptions we rely upon when responding to any request you make.

You may contact us via messenger through our Facebook page - https://www.facebook.com/MereTownYouthFC/ or via the Mere Town Youth F.C. email - meretownyouthfc@gmail.com

For your information, the Football Association Ltd Privacy Policy can be viewed via the following link - http://www.thefa.com/public/privacy

Effective Date: This Privacy Policy was updated on 3rd July 2018 and is effective as of that date.

From time to time we would like to contact you regarding competitions, fundraising, events and the latest news regarding the club. Please confirm if you are happy for us to contact you via (please tick all relevant methods)

To register your child with the FA we require a passport Style Photo of Child ( head and shoulders only against a plain background]

Parent or Guardian Signature

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Date and time

Day

Month

Year

Time

HoursMinutes

Membership Fee, please select one of the following, please only select 2nd or 3rd Child Option if you are signing on more than 1 child per household.

Full Season 1 Payment£135

1st Half Season (August to December) 2 Payments£70

2nd Child Full Season 1 Payment£100

2nd Child 1st Half Season (August to December) 2 Payments£55

3rd Child Full Season 1 Payment£75

Under 7s / Mini Football (TRAINING ONLY ) per child£60